Interested applicants should submit your Cover Letter and Resume' to cs@deveilopeexperience.com

 

Event Project Manager

De’Veilope Event Consulting and Design – Raleigh, North Carolina

Full Time

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About the Job

De’Veilope Event Consulting and Design is searching for an experienced Event Project Manager.  This individual will assist and report to the Chief Executive Officer.  The Event Project Manager will manage production from concept through completion and help maintain the company’s reputation for memorable events.  They will work closely with the staff and events team managing daily administrative responsibilities including but not limited to calendar management; event logistics; project management; and event planning.  The ideal candidate is passionate, creative, detail-oriented, and dedicated to providing superb client service at every turn.

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Required Skills and Qualifications

• Highly organized

• Experience managing highly sensitive information with discretion and professionalism.

• Excellent communication skills

• Excellent organizational skills

• Strong time leadership skills

• Strong ability to work well under pressure in a fast-paced, high stress environment with a positive attitude.

• Strategic planner able to create, implement, and improve organizational systems, both digital and physical files

• Impeccable attention to detail

• Keen project management, problem solving, and conflict-resolution skills.

• Highly motivated, eager to learn, and strong work ethic.

• Proficient with MAC platform, Microsoft Excel, Google Docs, and Google Sheets

• Proficient with Event Industry software including Aisle Planner, AllSeated, and Social Tables.

• Able to prioritize tasks with overlapping deadlines.

• Outstanding interpersonal skills

• Must be flexible to travel, as needed.

• Creative

• High energy, resourceful, strong, & not afraid to “get your hands dirty”.

• Able to walk and stand for extended periods of time on event days.

• Must be able to lift 40 lbs. unassisted.

 

Job Responsibilities

• Foster relationship with potential and existing staff, vendors, and clients

• Build and maintain a comprehensive database of industry contacts, vendors, and venues.

• Manage bookings, files, phone calls, and emails with clients and vendors.

• Attend meetings (i.e., virtual or in-person) with Lead Planner, Designer, staff, clients, and/or vendors, as requested.

• Manage client experiences from onboarding through post-event review; manage on-site preparations, production, and event breakdown; and ensure consistent, high-level service throughout all production phases.

• Identify resources, conduct site visits, and lead pre-event meetings to help Lead Designer, staff make decisions about event design and execution.

• Assist with developing and managing client proposals, inspiration boards, contracts, timelines, checklists, budget, and all pre-planning duties.

• Create and manage Event Day documents (e.g. Production Sheets, Timelines, Charts, etc.) using Microsoft Word, Excel, Google Sheets, and Google Docs for staff, clients, and vendors

• Plan and facilitate logistics for all events, including contract negotiations, guest lists, venue preparation, presentation materials, security, catering, entertainment, transportation, equipment, and décor.

• Provide leadership and interface with venue personnel including but not limited to Venue Manager, Operations/Maintenance, Housekeeping, Guest Services, etc.

• Industry knowledge focused mainly on event design and production.

• Assist with managing event design execution on event days.

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Additional Information

De’Veilope Events Consulting and Design is a special event design company that provides complete design assistance and coordination services for social, corporate, and religious events including but not limited to weddings, milestone events, showers, family gatherings, and seasonal celebrations.